What Is The Best Fit For Your Video Conference Needs?



The modern office has become a more fluid entity. When it comes down to it space often limits what you are capable of doing with video conferencing. Let’s take a look at the differences between a traditional conference room and a huddle room.

When looking at a traditional conference room you have to consider a few things. This space is intended for a dozen people with large digital screens, and permanent large hardware that is heavy duty. It is meant for large meetings, either in-person or via video conference.

On the flip side, a huddle room delivers the same high-quality video conferencing experience, but within smaller parameters intended or smaller groups and impromptu meetings.

Can these two types of meeting rooms coexist within the same building or does one need to choose one or the other? The main question is which type is right for you and how do you choose?

What Space is Right for Your Teams?

When looking at both options they both appear to have the same functionality. The purpose, after all, is to have a group of people meeting together that feels like everyone is together despite the distance.

The increase of cloud-based video solutions makes it more accessible for business to launch one-on-one meetings from the convenience of their own desk or even remotely from home.To know the importance of web conferencing software check People Link.

But with the increase of open office layouts, more and more companies are designating rooms for just this purpose. Insert huddle rooms. This space can accommodate up to six people and can host a quick video call without much effort.

The good news is, no matter what you choose you will not have to compromise on the quality of video conferencing. With the increase in devices catering to small spaces that have the same technology as the larger ones, it makes a huddle room a top choice for many companies.

Active speaker tracking and focus, and framing have now become common components. Functions such as screen sharing, white boarding and host controls are supplied by numerous video platforms like Zoom, Microsoft Teams, BlueJeans, or any of the other services.

As far as hardware goes, the core of the huddle room vs traditional conference room question lies in the design needed to effectively service the meeting space. Below we will look at several product comparisons.

What is the difference in Products?

Logitech, one of the leading manufacturers of video conferencing hardware, has two conferencing cameras that are high performers. The Logitech MeetUp, for Huddle Rooms and small spaces, and the Rally, which is intended for medium and large conference rooms.

The primary differences between the two cameras are field of view and form factor. The Logitech MeetUp is an integrated solution with a built-in speaker and a wide-angle lens for capturing a small audience at proximity.

The Logitech Rally, in contrast, uses separate external speakers and individual mic pods and places greater emphasis on lens quality in order to capture detail at distance.

The division is not uncommon between the two: more customized solutions for bigger spaces and compact arrangements with wide viewing angles for smaller spaces. The price difference is something to think about as well.

Clearly outfitting a large room is more expensive simply because the hardware must grab the attendees at a greater distance and over a wider dissemination. In order to choose what is the best fit, you first must consider what your largest needs are.

Ultimately, unless you have a very small business, you will not have to decide between the two. It will be what kind of mixture of the two options will be the best for your company. Many offices will have a large conference room with multiple huddle rooms dispersed in key areas in the building. Asking the right questions is key in order to build the right spaces.

Choosing the Right Video Conferencing Equipment and Spaces

The most common mistake is investing in a video conferencing setup that will not provide value to those that will use it. If most employees will use a huddle room for most of their meetings, then investing in this type of space makes the most sense.

Observe the daily routines and performance of your teams to determine how to best accommodate daily tasks and offer options for performing these more easily. Take a look at the questions below to start your planning process.For more details on virtual classroom software check Cibsleh

What are the sizes of your teams?

This might be the most important to figure out. You will need to determine how work is accomplished. Maybe you need a large space to meet regularly with another site.

If you notice that most work in small teams with remote locations, you will probably want to spend your resources in one or more huddle room setups as well to meet those needs.

How many participants do you normally have?

If you consistently have six or more people, you will not need a large conference room set up. An option that has proven to be effective is to outfit only a huddle room and save the larger space for a face-to-face option.

What is the size of your space?

Available space. This ultimately will determine what you spend most of your resources. Cameras designed for a huddle room are meant to pull participants closer together in a small room. This option my also work for a larger room but lack depth.

What’s your budget?

Ultimately, this will be the deciding factor when considering option for your space. Huddle rooms will be cheaper than traditional conference rooms. Be careful though and shop around. Huddle room cameras may cost several hundred dollars and might require additional add-ons.

How much IT support do you have?

Setups are getting more instinctive and often, the only difference between a conference room and huddle room system may be the camera and speakers–each system. Most will use the same interface and plug-and-play setup.

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